The University Reporting Team is a standing committee of appointed faculty, staff and students, trained by ODDEP to facilitate the Bias Incident Reporting Process.
1. This team shall be called the “University Reporting Team” and shall have members including, but not limited to, representatives from the following:
a) University Police;
b) Office of the Dean of Students;
c) Office of Opportunity Development and Diversity Education Planning;
d) Unit Coordinators of each University College or School;
e) University Housing;
f) University Relations;
g) Legal Affairs;
h) University Senate Cultural Diversity Committee;
i) Student Organization leaders.
2. Student Organization leaders will be selected by The Office of Student Life and Leadership based upon the following factors:
a) Proper application on organizational charter applications;
b) Stated purpose of the organization;
c) History of organizational participation in prior University Reporting Team activities;
d) Diversity of perspectives within the Reporting Team.
3. The training to facilitate Bias Incident Reporting, to be implemented by ODDEP, is described in Section V of the Bias Incident Reporting/Response Protocol.
C. University Reporting Team Members shall work to ensure that GSU community members within the purview of their authority are informed and trained in the procedures for completion and submission of Bias Incident Report Forms.
D. Any Bias Incident Report Forms submitted to any Reporting Team Member or other member of GSU faculty, staff, or student body must be submitted to ODDEP within one (1) business day of the original receipt of the Bias Incident Report Form.
E. Upon receipt of a Bias Incident Report Form, ODDEP will create a record of the submitted Form, to be stored with other records of reported Bias Incidents.
F. Within the same day of ODDEP’s receipt of a Bias Incident Report Form, ODDEP shall inform the Police of the reported bias incident, omitting name and identities included within the submitted Form as per the Complainant’s stated desires. The University Police shall make determinations as to whether the reported incident involves criminal conduct and/or warrants investigation in accordance with their own guidelines. If the reported bias incident involves a public display in violation of any University rules or other law, the display shall be removed by the University Police as soon as practicable under the circumstances.
G. Within one (1) business day of receipt of a Bias Incident Report Form, ODDEP shall inform the University Reporting Team of the factual details of the submitted Bias Incident Report, omitting all names and identities included within the submitted Form.
H. Within three (3) working days of ODDEP’s receipt of a Bias Incident Report Form, ODDEP shall form a University Response Committee from among Reporting Team Members and other appropriate community members in order to develop appropriate University responses to any reported bias incident.
1. The University Response Committee should have no less than six (6) members, but no more than twelve (12) members.
2. In establishing a University Response Committee, ODDEP shall use best efforts to maximize the diversity and expertise of the University Response Committee membership. In all instances, however, an appropriate representative from the following entities shall be included as Members of any University Response Committee:
a) University Police;
b) ODDEP;
c) Legal Affairs;
d) Office of the Dean of Students;
e) University Relations.
3. Additional membership in any University Response Committee is to be determined by ODDEP in consideration of the following factors:
a) Relation between the nature of the incident and the authority/position of relevant Reporting Team Members;
b) Availability of the relevant Reporting Team Members to participate in the University Response Committee;
c) History of relevant Reporting Team Members’ participations in prior University Response Committees; and
d) Diversity of perspectives within a University Response Committee.