Policies & Procedures

Procedure for Processing a Request   DOC
BusinessObjects XI User ID Procedure  PDF | HTML

Procedure for Processing a Request

1. Request is received by UIS for a BusinessObjects User ID from user.
2. User is directed either by email or telephone to the BusinessObjects website to download (1) a Statement of Accountability document, and (2) a Request for a BusinessObjects User ID form. User is also notified that they must have a valid Campus ID in order to process the request.
3. User signs the Statement of Accountability, attaches it to the User ID request form and gives it to their supervisor for completion.
4. The supervisor completes all the appropriate areas of the form and sends it to the Registrar unless the employee is in Arts & Sciences in which case the forms are sent to the chairman of the department and then to the Dean’s Office and then to the Registrar.
   1. If access to the Financial Aid report folder is requested, then the form must be sent to the Data Steward of Financial Aid and then to the Registrar.
   2. If access to the Student Accounts report folder is requested, then the form must be sent to the Data Steward of Student Accounts and then to the Registrar.
   3. If access to both the Financial Aid and Student Accounts report folders is being requested, then the signatures of both Data Stewards for those areas is required. The form will then be sent to the Registrar for final signature.
5. The Registrar faxes only the Request for a BusinessObjects User ID form to UIS to the attention of Fred Przystas or Deborah Cox for processing.
6. UIS staff creates User ID in BusinessObjects (using the Campus ID) and forwards to UIS DBA group for setting up access to Oracle tables.
7. DBA group notifies UIS staff of table access setup completion.
8. UIS staff tests User ID, password, folder and group access to verify the user’s expectations have been met.
9. UIS staff notifies via email, the user’s User ID and password for BusinessObjects.
10. UIS staff follows up with user to ensure all access is as expected by the user.
11. UIS staff dates and files the faxed copy of the User ID request form in a binder.

BusinessObjects User ID Procedure
The intent of this document is to establish a procedure by which staff at Georgia State University will be able to obtain a user ID and password that will enable them to access reports from BusinessObjects. Since the data displayed in the reports can contain sensitive information that is protected by the FERPA regulation of 1974, a Statement of Accountability must be signed and returned before access can be granted. In addition to the Statement of Accountability, a Request for a BusinessObjects User ID form must be completed and signed by the applicant and appropriate supervisor(s).