206 University Policies and Procedures

206.01 Crisis Management Plan

206.01.01 Reporting a Crisis

If an actual or perceived crisis occurs or is anticipated, report the situation without delay to:

The appropriate action will follow based upon the overarching University Emergency Management Plan.

206.01.02 Executive Summary

Georgia State University Police Department (GSUPD) and Office of Emergency Management (OEM) monitor and receive information from various offices and departments on campus and from external agencies. If GSUPD or OEM confirm there is an emergency or dangerous situation that poses an immediate threat to the health and safety of some or all of the GSU community, OEM and University Relations will collaborate to determine the content of the message and will use some or all of the emergency notification systems described below to communicate the threat to the GSU community or to the appropriate segment of the community, if the threat is limited to a particular building or audience of the population. OEM, and/or University Relations will, without delay and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the judgment of the first responders (including, but not limited to: GSUPD, Atlanta Police, Atlanta Fire and Rescue and/or supporting Emergency Medical Services), compromise the efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.

In the event of a serious incident that poses an immediate threat to members of the GSU community, the University has numerous systems in place for disseminating information quickly. Some or all of the methods of communication may be activated in the event of an immediate threat to the GSU campus community. The methods of communication include:

"Panther Alert" - Multimodal Emergency Notification System -(a remotely hosted mass notification system): this system is designed to send email, texts and/or phone messages to a large audience in a rapid manner. Faculty, staff, and students' contact information is loaded into this system and maintained through their personnel or student record (individuals must sign up to receive text messages, however). While this system is effective for "initial alerts", it is not designed to distribute multiple messages and allow for detailed situational awareness. Therefore, redundant communications measures are needed to supplement this system. This system is tested once every semester.

Outdoor Emergency Broadcast Speaker System - this system allows GSUPD and OEM to notify the GSU community of a sudden emergency or incident that threatens life safety while students, faculty, staff, and guests are moving about the campus. This system has a severe weather warning horn/siren and voice capability and can be activated remotely through command modules currently installed in the Police Communications Center and the Office of Emergency Management. There are a total of six speaker arrays throughout the campus. This system is tested once every semester.

Web Emergency Notification System - this system is a web-based application that allows the University to broadcast an emergency alert banner on the University home page and may serve as a hyperlink to additional information and emergency response procedures. In the event of a significant emergency, this system is one of the primary means to provide updated information about an emergency as the situation changes. All other communications direct the GSU community to this system for additional and updated information. This system is tested once every semester.

Indoor (Remote Activated) Building Public Address System - this system allows GSUPD and OEM to remotely activate select buildings' public address systems throughout campus (all building or floor specific) and provide detailed information and emergency response guidance to the building occupants. This system(s) is tested once every semester.

Police Vehicle Public Address Speakers - select police vehicles are outfitted with loud speaker systems that can be utilized in localized emergencies and to disseminate location or event specific informaiton. This system is tested daily.

GSU community members are informed of these systems and capabilities during new student and employee orientation. Individuals interested in learning more about these systems should visit the Office of Emergency Management website www.gsu.edu/oem, email eoc@gsu.edu requesting additional information, or call 404-413-0776.

206.01.03 Faculty Response Guidelines

Every University administrator, upon receiving an "emergency/alert notification," is to provide applicable information to those persons under his/her direction, as per the emergency notification system. If possible, it is recommended that the notification be written and delivered in person or by facsimile transmission.

Main and field incident command posts shall be established as required by the situation and shall be equipped with communication systems required to utilize resources (Emergency Management Team and outside agencies).

Trained building/facility coordinators, as appointed by division and department heads, will be contacted to inform all persons under their direction of the emergency and the action required.

Faculty/supervisors shall inform students of the emergency as per the "emergency/alert notifiction" statement and initiate emergency procedures with guidance from the Dean of their respective College and/or the Dean of Students.

The Director of Emergency Management conducts liaison activities with the Board of Regents of the University System of Georgia and other appropriate agencies as needed.

When the University President declares an end to the "university emergency," a "notification statment" will be issued as appropriate and will follow the emergency notification system. Following the emergency, the University Emergency Management Group and other personnel as deemed appropriate crisis resource team shall gather for a debriefing. The Office of Emergency Management will prepare an emergency appraisal report for review by the Emergency Management Group and the Board of Regents as required.

(For the complete text of the University Emergency Operations Plan, supporting annexes and additional information about the Emergency Management Program, contact the Office of Emergency Management or visit www.gsu.edu/oem.