302 Recruitment and Appointment

302.01 Appointments to the Faculty

All recommendations for faculty appointments originate with departmental chairmen and are presented to the Board of Regents through the dean of the appropriate college, the Provost and Vice President for Academic Affairs, and President. Approval by the Chancellor and the Board of Regents is also required for part-time instructors ( BOR Policy, Section 203.0303).

By Board of Regents' policy, institutions of the University System are authorized to establish professional positions designated as non-tenure track positions. Non-tenure track positions may be established for full-time professional personnel employed in administrative positions or to staff research, technical, special, career, and public service programs or programs which are anticipated to have a limited life span or which are funded, fully or partially, through non-System sources. There is no maximum time limitation for service in positions in this category ( BOR Policy, Section 803.10).

The Affirmative Action Office, in consultation with the Provost and Vice President for Academic Affairs and the deans of the colleges, set(s) the affirmative action goals for hiring women and minority faculty for each year. Every effort should be made to insure that these goals receive priority consideration.

Justification is required when departments recommend hiring a faculty member holding the terminal degree from Georgia State University. Strong justification will be necessary if the degree was earned in the recommending department. In addition, letters are required from the applicant's terminal degree-granting institution indicating the status of the applicant in the degree program if a candidate has not completed the terminal degree. The rank of Assistant Professor is to be recommended only if the terminal degree is expected prior to the beginning of the candidate's first semester.

Source: Letter from President, February 9, 1990.

302.02 Joint Appointment of Faculty

A joint appointment occurs when a faculty member is affiliated with more than one academic unit or department. Such appointments normally involve a division of assignments and responsibilities. The exact division of responsibilities and rights should be defined. In making joint appointments there is also a need to clarify such matters as administrative jurisdiction, promotion and salary considerations, tenure evaluations, and budget allocations on a case-by-case basis. This policy on joint appointment of faculty was developed and passed by the Academic Affairs Committee of the University Senate on October 27, 1982.

A teaching assignment outside a faculty member's primary unit does not necessarily require a joint appointment nor does the offering of a course in one department or college to which students of another department or college are admitted require that the instructor hold a joint appointment in both departments or colleges.

A joint appointment should be made only when the individual plans to participate in each of the faculties in which he/she will have an appointment. Participation may involve teaching, research, attendance at faculty meetings, acceptance of administrative assignments, and other such functions.

In order to avoid misunderstandings and conflicts of interest, the following guidelines apply to joint appointments:

A. Appointment Process

Joint appointments shall be made by the Provost and Vice President for Academic Affairs upon the concurring recommendations of the heads of the academic units involved. Normally, these will be the respective deans of the units. Joint appointments will be confirmed by letter rather than by contract and may be either continuous or term appointments. Term appointments shall ordinarily specify a one-year period. A jointly appointed faculty member may, if recommended, be reappointed with no limitations on the maximum number of term or annual reappointments. The appointment process may be initiated by either the primary or secondary dean.

B. Administrative Jurisdiction

The primary administrative jurisdiction shall remain with the department or unit in which the faculty member was appointed originally and is budgeted. Joint faculty members shall have voting rights and the opportunity to serve on the primary unit's standing committees and may have such rights and opportunities in other unit(s). Although the granting of a joint appointment normally will involve negotiations between an individual faculty member and the primary and secondary deans, a joint appointment generally should be granted when a faculty member devotes a substantial amount of time to teaching required or core courses, is engaged in research, and/or provides support activities for the secondary unit or department.

C. Salary, Promotion, and Tenure

Recommendations for salary, promotion, and tenure should originate in the unit having the primary appointment. All faculty should have a primary unit appointed when initially employed. Upon request of the primary unit, the other unit(s) should contribute documentation to the primary unit for its deliberations. The jointly appointed faculty member will appear in the budget of his/her primary appointment. If the other unit(s) provides a portion of the faculty member's salary, it shall be consulted on salary recommendations.

D. Rank

Every effort should be made to insure that an individual with a joint appointment holds the same rank in all faculties. When this is not feasible, the rank in other units should not be higher than the one in the primary unit. The other unit(s) should give the same scrutiny and apply the same standards for its joint appointments as it would in making a primary appointment.

E. Evaluations

Annual written evaluations will be required in both the primary and other unit(s). The other unit(s) will forward a copy of the evaluation(s) to the head of the faculty member's primary unit and to the faculty member. The evaluation process will conform to the policies and procedures of the University.

302.03 Pre-employment Records

A. Personnel Records

The following pre-employment records are required of new faculty:

1. Security Questionnaire and Loyalty Oath - under state law, before the appointment of a faculty member can be made final, he/she must complete and sign a security questionnaire and loyalty oath.

2. A Faculty Personnel Data Sheet

B. Faculty Information Data Forms

During the employment process for faculty, Faculty Information Data (FID) forms are completed by the hiring department and submitted to the Board of Regents for approval. Copies of the FID forms are maintained by the department, college, Office of the Provost and Vice President for Academic Affairs and the Human Resources Department.

C. Degree Verification

Each faculty member recommended for employment must file a verification of highest earned degree with the hiring official who forwards it to the Vice President for Academic Affairs.