300 FACULTY PERSONNEL POLICIES

305 Personnel Files

305.01 Appointment Papers

A faculty member has access to his/her official personnel files of the University, college and/or department.

Papers relating to the initial appointment of faculty are maintained by the college and by the Provost and Vice President for Academic Affairs. The "Faculty Information Data Forms" and "Verification of Highest Degree" are maintained by the College and by the Provost and Vice President for Academic Affairs. The "Faculty Information Data Forms" are also maintained by the Office of Human Resources. The Loyalty Oath and Security Questionnaire are maintained by the Office of Human Resources.

305.02 Annual Review: Promotion and Tenure History

Copies of annual review documents and promotion and tenure history are maintained by the departmental chairmen and/or by the individual college or other academic unit.

305.03 Contract Documents

All contract documents are maintained by the Office of Human Resources.

305.04 Fringe Benefits and Tax Documents

Documents related to health, life, and disability insurance (including statements of beneficiaries); retirement; social security; Federal and State tax withholding are maintained in the Office of Human Resources.

305.05 Change of Personnel Records

When a faculty member has a change in personal information, such as address, phone number, marital status, department location or educational data, he or she must complete a Change of Personnel Records Form. Supporting documentation must accompany this form for marital status (marriage or divorce) or name changes. This form must be submitted to the Records and Compensation Office in a timely manner for record update. Forms are available in the Office of Human Resources.