401 Class Organization

401.01 Course Syllabus

All teaching faculty shall provide at or before the first meeting of a class, each term, a copy of a course syllabus to each student in their classes. The syllabus may be distributed either in print or electronically. Also, a copy of each syllabus shall be provided the departmental office no later than the end of the first week of class.

"Course syllabi shall contain the following items of information:

1. complete course title and number; name of professor; term, year;

2. statement of faculty member's accessibility to students outside of class (e.g., office hours, telephone number);

3. prerequisites (if any) for the course;

4. course objectives that specify measurable and/or observable student learning outcomes. These learning outcomes should state course objectives in language that makes explicit the knowledge and skills students should have after completing the course. Consequently, these objectives may be quantitative or qualitative, as appropriate for the learning outcomes. The learning outcomes for general education courses are available at www.gsu.edu/~wwwfhb/goals.doc as approved by the GSU Senate 2/13/04.

5. course assignments (e.g., required readings and activities) and due dates;

6. specific course requirements (e.g., written and oral tests and reports, research papers; performances). In cross-listed undergraduate and graduate classes, the course requirements will clearly specify how the nature (quality and/or quantity) of the work expected of students and the criteria for evaluation of the work produced be commensurate with the degree level. Any projects and/or other activities required specifically of graduate students taking the course and the criteria by which student work will be judged must differentiate graduate-level from undergraduate-level work;

7. grading policy: how the final grade is to be determined with respect to the weights assigned to various course requirements;

8. attendance policy (see current University general Catalog for University guidelines). Syllabi should state specific requirements for attendance including requirements for the frequency and kind of participation by designated channels;

9. list of text(s) or other required course materials;

10. make-up examination policy;

11. all syllabi should include the following statement: 'The course syllabus provides a general plan for the course; deviations may be necessary.'

12. all syllabi should refer to the Policy on Academic Honesty (Section 409).

13. all syllabi should include the following statement: "Your constructive assessment of this course plays an indispensable role in shaping education at Georgia State. Upon completing the course, please take time to fill out the online course evaluation."

14. all syllabi should include the following statement: "Students who wish to request accommodation for a disability may do so by registering with the Office of Disability Services. Students may only be accommodated upon issuance by the Office of Disability Services of a signed Accommodation Plan and are responsible for providing a copy of that plan to instructors of all classes in which accommodations are sought.

(Numbers 1 - 12 passed by the Senate Committee on Faculty Affairs, 1996;
Number 13 passed by the University Senate on 12-11-08 Number 14 passed by the University Senate on 3/12/09)

401.02 Class Rolls

During the first week of classes each term, faculty members receive initial class rolls from the Office of the Registrar. Late registrants may be added to these rolls only if they present "Fees Paid Slips." Following the late registration period, faculty members are furnished with "Change Day," post-registration class rolls. Approximately two weeks prior to the mid-point of the term, faculty receive "Verification Rolls;" they are asked to check the accuracy of these rolls. Students not on these rolls should be sent to the Office of the Registrar. Official rolls are produced after the midpoint of the term. If errors are detected in the official rolls, these should be brought to the attention of the Office of the Registrar. Final grade rolls are produced the last day of class. Faculty are to record grades and return rolls to the departmental chairman in time for them to be submitted to the Office of Registrar not later than 24 hours after the final examination or by noon of the day following the last day of the scheduled examination period, whichever occurs first.

Faculty members are not authorized to transfer students to other classes or otherwise to adjust schedules. However, they may make recommendations for such adjustments through the departmental chairman to the Office of Academic Assistance of the colleges.

401.03 Student Attendance

The resources of the university are provided for the intellectual growth and development of its students; it is expected that students attend class regularly. "Attendance" means following the specific requirements for attendance including requirements for the frequency and kind of participation by designated channels. There are two formal institutional regulations regarding class attendance: Veterans' attendance policy, delineated below; and Regents' Test Preparation course attendance policy (see current Catalog).

All matters related to student absences, including the making up of work missed, are to be arranged between the student and the professor. All professors will, at the beginning of each term, make a clear statement to all their classes in the syllabus their policies for handling absences. Professors will also be responsible for counseling with their students regarding the academic consequences of absences from their classes or laboratories. Students are obligated to adhere to the requirements of each course and of each course professor.

If a faculty member wishes to withdraw a student from the course for exceeding the established absence policy, the faculty member should originate a "Withdrawal Form" (available from the Office of Academic Assistance and from the Registrar), and indicate in the space provided that the student violated the absence policy for the course. The completed form should be forwarded to the departmental chairman's office. Students must be present for announced quizzes, laboratory periods, or final examinations unless the reasons for the absences are acceptable to the professors concerned. Faculty are strongly encouraged to take into consideration whether a short-term absence results from participation in university business, from attendance at recognized religious holidays of the student's faith, from summons to jury duty, or from similar compelling reasons for absence. Faculty should make students aware of the academic consequences of their absences.

401.04 Veteran Attendance

Georgia State University has contractual responsibilities for monies paid as Veterans' Benefits.

The Department of Veterans Affairs requires that institutions of higher learning immediately report to them when a student discontinues attendance. Georgia State University institutional policy requires that professors report the absence of a veteran student as soon as it is known that the student will not be returning to class. Generally, this should be reported after one week of absences and no later thatn two weeks of nonattendance by a student.

Students receiving veterans' benefits must comply with attendance regulations of the University and the Veterans Administration. No such veteran may drop any course or stop attending any class without prior approval of the Registrar's Office and executing formal withdrawal procedures with that office and the Office of the Veterans Coordinator. There are no exceptions to this rule. Georgia State University is required to report to the Veterans Administration on absence and progress toward educational objectives and other matters affecting benefits.

At the beginning of each term, "Veterans Attendance Rolls" are provided to each faculty member for convenience in record keeping. It is the responsibility of each professor to report to the Veterans Service Office any veteran who has accumulated 10 class hours of consecutive absences. Forms for reporting non-attendance are available in the Office of Academic Assistance of each college.

401.05 Withdrawal from Class

401.06 Textbooks and Other Course Materials

Textbook and course material selection is the prerogative of the instructor except when departments or colleges have selected textbooks for multiple-section or required courses. Faculty will strive to select textbooks and other course materials that comply with requirements for accessibility of the Americans with Disabilities Act, other applicable acts, and their implementing regulations.

401.07 Access To Student Records

Under the Family Educational Rights and Privacy Act, student have the right to access their educational records. 20 U.S.C.1232 g,a,3 states: "Education records" means those records which (1) are directly related to a student, and (2) are maintained by an educational agency or institution or by a party acting for the agency or institution. The term does not include: (1) records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto which are in the sole possession of the maker thereof, and are not accessible or revealed to any other individual except a substitute. For the purpose of this definition a "substitute" means an individual who performs on a temporary basis the duties of the individual who made the record, and does not refer to an individual who permanently succeeds the maker of the record in his or her position. Appendix W includes Georgia State University's policy on student records.

401.08 Disruptive Student Behavior Policy

[Approved by the University Senate: 4/24/03 and amended 4/20/06]

401.09 Assessment of Student Learning Outcomes

Assessment should be conducted to determine the extent of student achievement of the stated learning outcomes and to inform the subsequent improvement of learning experiences.

[Approved by the University Senate: 12/5/02]