Frequently Asked Questions

Question
I am hiring a new student assistant who has never worked for GSU before and they do not have an Employee ID number, can I leave that field blank or do I need that number to fill it out?

Answer
The Employee ID number is not assigned until a person has been entered into the Payroll system, so the Employee ID number field can be left blank if the person indeed has NEVER worked at GSU.  However, the Panther ID is a required field for any student. 

Question
 I have an ePAF that has been recycled; do I have to get all the approvals again?  Why?

Answer
When an ePAF is recycled all approvals are required again.  This is done so that all parties are aware that a change has occurred to the ePAF. 

Question
What is the importance of clicking the "Fill Job Data" button?

Answer
Using “Fill Job Data” is critical when the employee has multiple job records.  It helps HR determine which job record requires an action. 

Question
I am processing a prior period adjustment, where do I need to send the ePAF?

Answer
For departments who do not process their own prior period adjustments, the ePAF needs to be routed to the Budgets and Planning office.  For departments who do process their own prior period adjustments, the ePAF needs to be routed to Human Resources if the adjustments will continue into the future.

Question
I have added a new hire ePAF to the system, what else do I need to do?

Answer
Whenever someone begins employment with GSU, please ensure that the person goes to HR to complete a new hire packet within 3 days of employment.   If the person does not report to HR within 3 days they are NOT eligible to work.  This hire packet includes personal information, tax information, and most importantly an I-9 form which is required by the Department of Homeland Security - U.S. Citizenship and Immigration Services.  The I-9 requires that the new hire show documents that establish both identity and employment eligibility (a list of these documents are on the I-9 form).

Question
I am processing a prior period adjustment, where do I need to send the ePAF?

Answer
For department who do not process their own prior period adjustments, the ePAF needs to be routed to the Budgets and Planning Office, for departments who do process their own prior period adjustments, the ePAF needs to be routed to Human Resources if the adjustments will continue into the future.

Question
I am processing an adjustment for prior period and future charges, where do I need to send the ePAF?

Answer
For the adjustments that would normally go to Budget and Planning, no routing status should be selected by the last approver/reviewer or final approver. This ePAF needs to be submitted to HR so they can change the job row in order to make sure future charges are charged correctly.  Then they will route the ePAF to Budget and Planning.

For the adjustments that would normally be done by the Departments, no routing status should be selected by the last approver/reviewer or final approver.  The Department will enter the adjustment information into PSHR and submit to HR without choosing a routing status.  HR will then process the ePAF so they can change the job row in order to make sure future charges are charged correctly.  Then a reminder email will be sent to the college to make sure the prior period adjustments were done.

NOTE: 

When submitting an ePAF for an existing employee/new employee please be aware, if the primary data is entered incorrectly or omitted, the ePAF will be recycled. This will require you to cancel the ePAF and complete a new one with the correct data.

*Primary data for an Existing Employee: Panther ID, Employee ID, Employee Record #,Fill Job Data

*Primary data for a New Employee: First Name, Last Name, Middle Name, Panther ID (students only)