Process of Temp Employment

Process of Temp Employment

Effective January 31, 2006 Panther Temps will not accept unsolicited resumes.
Beginning April 1, 2006 general temporary vacancies for which Panther Temps is currently accepting resumes will be posted under the "Temporary Positions" heading.

The Panther Temp Program will provide the university with highly efficient, effective, timely and economic support services for all departments. This proactive program will be centralized and administered by the Human Resources employment office. Support rendered to the university will be in the following areas:

Clerical
Administrative
Tech Support
Customer Service
Accounting
Management

Assignments will be offered on a part-time or full-time basis. Assignments will have a duration of 1-day to 6-month s, not to exceed 6-months.

Application Process

Applicants may apply by submitting either a *Temp Application Form or a resume with a cover letter. A clear intent of seeking temporary employment must be expressed. Materials may be submitted by using one of the following methods:

Email : (jobs@gsu.edu) jobapps@gsu.edu
Fax : 404-413-3275
Mail : Employment Office, Georgia State University , P.O. Box 3964 , Atlanta , GA 30302-3964
In-person : Applications can be dropped off at One Park Place South, Suite 344

Recruiting

The Panther Temp program is orientated to attract a pool of qualified candidates. Staff will be familiar with temporary employment policy and procedures, and trained on recognizing temporary talent. Recruiting efforts will be focused at career fairs and walk-in traffic. Other areas of recruiting will stimulate from employment advertising, such as flyers, brochures, informationals, and GSU’s employment web site.

Placing a Panther Temp

Recruiters/Panther Temp administrators are responsible for building and maintaining a pool of available temporary employees. An applicant must have a complete file before he/she is considered available for assignment. Following are the steps to completing a file and assigning the status “Available for Assignment”:

Interviewing with a recruiter/Panther Temp Administrator
Proficiency Testing (Microsoft Word and Excel , Typing Test)
Checked References( 2 employers 1 personal)
Completion of background information (criminal history and credit check)

After completing a file, the temp will be placed in the “available for assignment” file, and screened routinely as request forms come in.

Requesting a Temp

Departments in need of temporary employees may submit a Temporary Job order request form. This form outlines the following:

Type of position
Full-time or Par t-time
Work hours
Assignment start and end dates
Dress Code
Department name
Position title
Hourly rate
Duties
Preferred qualification
Suggested MHS (* does this apply to temp assignments)
Skill request/testing requirements
*Request for interview
Approval signatures with contact extensions (primary contact & hiring official

A copy of the request form can be obtained (online), on GSU’s employment page, under employment forms. A copy can also be e-mailed to departments by a staff member. The completed form should be returned to the employment office by fax, inter-office mail, or handed in at the front desk. The request form will be date stamped and logged into a tracking spreadsheet for assignment and temp management. Once assigned to a recruiter/panther temp administrator, a search to meet departmental needs is activated. This includes :

Contacting potential temp
Describing position and pay rate
Confirming availability for assignment
Scheduling interview with hiring manager (if needed)

Departments are given the option to directly interview with 2 or 3 qualified candidates. When the interview option is exercised, a final selection notification should be given by the department. A recruiter/panther temp administrator can also administer a direct placement. When direct placement is requested, staff will confirm the name and start date of temp by inter-office mail, e-mail or telephone.

Submitting the Payroll Action Form (PAF)

Hiring managers should submit the PAF to the Payroll office within 24 hours of temporary confirmation. A copy of the form can be retrieved on GSU employment site online under payroll forms.

Temp Orientation

Once a temp has been selected for an assignment, staff will schedule an orientation. The orientation should be held no later than 1 business day before scheduled assignments. A Temp payroll packet will be given to the Temp to fill out. In addition to a payroll packet , an orientation packet will also be given to the temp that will include:

Assignment Letter (indicates: wk hrs, department, building, supervisor)
Panther Temp Policy& Procedures (i.e. attendance, tardiness, conduct etc.)
Parking/Marta discount Memo
Payroll Schedule/ Blank Time sheets
University Map

First Day follow-up

Staff will perform a first day follow-up. Staff will communicate with the Panther Temp’s supervisor at the end of the first day to ensure a successful start. Staff will advise supervisor to make contact with the employment office to make any changes to the assignment or to discuss performance issues or work behavior regarding any Panther Temp.

Identification

Panther Temp employees holding assignment s longer than 30 days are required to obtain identification. Staff will confirm Temporary status within payroll system then instruct Temps to report to the Auxiliary Center to take a photo ID. Id’s are to be handed in after the last assignment. ID may be placed in Temp file for reuse.

Termination of Assignment

If an assignment terminates at anytime before the original end date, written notice is required specifying a new one, preferably one week in advance. If immediate early termination is at the temp request, efforts will be made by the employment office to replace the temp as soon as possible.

Thank you letters/Self-Evaluation & Departmental Evaluation

Thank you letters will be sent to temps after completed assignments. The letter will include recruiters/Panther Temp administrator contact information. In addition to the letter, all Panther Temps will receive self-evaluation to complete for every assignment. This is a tool that will be used for professional development.

The department will also receive Panther Temp evaluations. The evaluation will determine the success rate of placed temps as well as evaluate individual performances. Temps receiving high praises will be recognized. Those evaluations in which poor remarks are made will be handled on an individual basis.