Program Director Pre-Departure Checklist

Click here to download the PDF version of the checklist.

________ At the time of registration, collect completed:

• Application Packet
Keep all signed forms on file and ensure participants have a copy for their records.

________ Distribute Acceptance Packet

________ Conduct Pre-Departure Orientation for all participants and give copies of the
following to all participants:

• TW Lord & Associates Health Insurance Brochures

• Risk Management brochure (will receive at Program Director Meeting)

________ Complete TW Lord & Associates Insurance Policy Process

• Based on the $1 per day rate, determine amount owed by each student, and collect individual checks from each student.

• Send list of participants, location/dates of program and batch of checks to:

TW Lord & Associates
25 Dodd Street
P.O. Box 1185
Marietta, GA 30061

Phone: 770-427-2461
Fax: 770-429-0638

• Distribute insurance cards to participants once they are received.

_________ Submit the following to Farrah Bernardino (farrahb@gsu.edu), Study Abroad Programs, 10 Park Place, suite 500, prior to departure. (Please note deadlines.)

• Information for Emergency Pocket Brochures (to be produced by Study Abroad Programs)
For Maymester/Summer Programs, information should be submitted
by April 1, 2006
For other programs, information should be submitted one month prior to departure

• All Student Data Sheets in hard copies

• A completed Emergency Contact Information Sheet. Use information from the Student Data Sheets to complete this form. Please review for accuracy and completeness and then submit electronically.

• Final Program Itinerary

________ Complete Final Steps:

• Attend annual Program Directors meeting –Time TBD

• Attend an annual Risk Management session or view updated CD version if you have attended a session before. Contact Minette Ellis at mmellis@gsu.edu to sign up for a session.

• Distribute Emergency Pocket Brochures to all participants.

• Submit a list of program participants, including faculty and staff, a program itinerary and your overseas contact information to the U.S. Embassy or Consulate in the host country (ies) of your program. This registration may be completed online at https://travelregistration.state.gov/ibrsFor a list of embassies, see http://usembassy.state.gov

• Review the following forms for use as needed while abroad: Incident Report Form, Independent Travel Waiver