Some of the forms below will need Adobe Acrobat Reader to open or view, if you don't have it, click here to download your free copy .

Forms - GSU Department Use Only

• P'Card Forms:
  
  P'Card Application - Word Format  PDF Format
  P'Card Agreement - Word Format  PDF Format
  P'Card Cover Sheet - Word Format  PDF Format
  P'Card Check List - Word Format  PDF Format
  P'Card Activity Log - Excel Format
  Pcard Special Approval Waiver Form - Word Format PDF Format
  Dispute Form - PDF Format
  P'Card Missing Receipt - Word Format PDF Format
  
  
• Surplus Forms

Surplus Transfer Request Form
Vendor Trade-in Authorization Request Form
Surplus Requisition Form

• Vendor EFT Information Request Form
  
  
• The Purchasing Department no longer handles Portfolios (GSU Folders) and NCS Answer Sheets. NCS Answer Sheets can now be obtained from the University Bookstore and GSU Portfolios can be obtained from University Printing and Copy Services.
  
  
• American Express Corporate Card Application Form - Word Format PDF Format
  
  
• IT Procurement Review Form (Word Format)
  
  
• Sole Source / Sole Brand Form (PDF Format)
  
  
• Vendor Entry Request Form (PDF Format)
  
  
• Contract Routing Form (PDF Format)
  
  
• W-9 Form - PDf Format Word Format
  
  
• Computer Disposal Form - PDF Format Word Format
  
  
• Tax Exempt Certificate (PDF format)
  Most purchases made for materials and services to be used by Georgia State University in the conduct of its business are exempt from State of Georgia and local Sales Taxes. This certificate contains the Tax Exempt Number that vendors ask for before deducting sales and use tax from their invoices.
  
  When you are using the "P" Card, Express Voucher or Petty Cash for purchases, you should always try and avoid paying Sales Tax. GSU does not 'owe' the tax, but many vendor's will charge it anyway out of habit. By printing out a copy of the certificate and presenting it to the vendor at the time of purchase, you are providing the necessary paperwork for the vendor to deduct the sales and use taxes that would normally be charged.
  
  NOTE: In some cases, a vendor's employees may not recognize the form or know how to handle it. This may be especially true in the retail arena. If a vendor's employee is reluctant to accept the form, ask to speak with someone in management. They will likely be familiar with the certificate and should know how to deduct the tax from your purchase.
  
  NOTE: The Certificate is enforceable in Georgia only. You may present it when making purchases out-of-state and a vendor may deduct the sales and/or use tax for that locality as a courtesy. Vendors in other states are not obligated to recognize GSU's tax exempt status, and may be precluded by their state laws from doing so. However, it costs nothing to ask and may save the State (and your budget) some money.

• Vendor Registration - Vendors do not register directly with GSU. The DOAS Vendor Database serves as the GSU vendor database. The DOAS Vender Registration System is a web-based system by which vendors can register their firms with the state of Georgia. The system allows vendors to select the products and services provided by their firms, using NIGP Codes. (For more information on codes, select the NIGP Codes below.) The system is self-maintained, and vendors are responsible for updating their registration information. Once completed, the vendor's firm is entered into the vendor database. Vendors are encouraged to sign-up for e-mail RFQ notification, a free service from DOAS.
  
  
• Vendor Guides - Detailed information on the state's procurement process.
  
  
• Tax Exempt Certificate (.pdf format) (See above for explanation)

• Georgia Department of Administrative Services
  
  
• Georgia DOAS Procurement Registry - Use the Advanced Search Criteria section, choose "Georgia State University" under Agency and hit the Search button at the bottom of the page to find GSU bids.
  NOTE: For RFQ's that have closed search using 'under evaluation' and 'awarded', rather than the default 'open' category.
  
  
• State Wide Contracts Index
  
  
• NIGP Codes - Lists and Searches
  The numeric coding system used by the state of Georgia for identifying products and services for solicitation and vendor registration. The state uses the National Institute of Governmental Purchasing Codes. The search for an appropriate code can be conducted by keyword or specific code. A list of vendors registered by code can also be obtained.