Admissions and Standards Committee


Motion to Revise Rules on Application to Graduate

Motion:

The rules on applying to graduate are modified as indicated below. Additions Deletions


             All candidates for a degree must file a formal application for graduation with the Graduation Office. Baccalaureate candidates should apply in the semester in which they expect to attain their 90th semester hour or in the third semester preceding their expected graduation date, whichever comes first. Graduate degree candidates must apply at least two semesters in advance of the expected semester of graduation. Baccalaureate candidates must apply by the following deadlines:

 

Term of Expected Graduation             Deadline

Fall Semesters                                      January 1

Spring Semesters                                  June 1

Summer Semesters                                September 1


This allows the University to audit the student's records for problems while there is still time for the student to correct those problems.

             The Graduation Office will inform the student’s college when the application is filed. The Office of Academic Assistance of the student’s college will conduct an audit and inform the student of any remaining requirements. The Graduation Office conducts an independent audit the expected semester of graduation to ensure that all degree requirements will be satisfied.

             All grades for incomplete grades and grade changes for previous semesters should be received in the Office of the Registrar, Academic Records, in writing at least two weeks prior to the commencement date. It is the student’s responsibility to see to it that incomplete grades are properly recorded in the appropriate offices by this deadline. No student may graduate with a grade of "Incomplete" on her record.

             Official transcripts of prior term course grades from institutions other than Georgia State University must be in the Office of Undergraduate Admissions by the last day of registration of the semester of graduation. Any other documentation pertaining to non-Georgia State University courses which is needed to determine if transfer credit can be granted (such as catalog descriptions or course outlines) must be received by the student’s Office of Academic Assistance by the last day of registration of the semester of graduation. It is the student’s responsibility to see to it that incomplete grades are properly recorded in the appropriate offices by the deadline stated in this section.

             Students who wish to be transient students or who wish to participate in cross-registration for their remaining course work must plan to graduate at least one semester after the term in which the last course to be transferred to Georgia State University has been taken. Such students must obtain advance permission to complete their degree elsewhere from their college’s Office of Academic Assistance.

Rationale:

The currently policy is too complex and confusing. The proposal simplifies the deadline rules. In addition, it removes the University requirement regrading the application deadline for graduate students. This has the effect of making the graduate application deadline a matter for the Colleges to set in consultation with the Registrar’s Office. To further inform students about the application deadline, the Student Advisement Center will send an e-mail to all undergraduate students who have 75 or more hours. This e-mail will be sent around the midpoint of each semester.


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Revised 4/19/00