Eligibility for accommodations at a University System of Georgia (USG) college or university is determined when students enroll in college and present their documentation to the disability services office. In order to receive accommodations, a student does not need to be evaluated at an RCLD; an evaluation performed by any qualified professional with expertise in the evaluation of college-age students can serve as documentation of a disability. Students who already have current documentation should present it to the disability services office where it will be reviewed to be certain that it meets Board of Regents (BOR) guidelines. (See Documentation.)
For most accommodations, the student's college or university has designated individuals with expertise in serving students with disabilities who will review a student’s documentation and decide what accommodations are appropriate based on the institution’s policies. If a student has been evaluated at an RCLD, the center’s written report will include a list of recommended accommodations that are consistent with USG policy, although each college or university must make its own determination regarding the actual accommodations provided. If the student has been evaluated elsewhere, the Disability Services Provider (DSP) may choose to seek consultation from the RCLD to identify appropriate accommodations based on that student’s specific needs.
The choice of accommodation must be based on the information provided in the documentation. A detailed description of current substantial limitation in the academic environment is essential to identify appropriate academic accommodations, auxiliary aids, and services. Specific requests for accommodations need to be linked to the student's current functional limitations, and the rationale for each recommendation clearly stated.
Examples of accommodations that can be granted at the institutional level, if justified by documentation include:
- Extended time on exams
- A quiet place for taking tests
- Permission to audio-record lectures and/or have a designated note taker
- Use of a non-programmable calculator
- Use of computer-based technologies for reading and/or written work
- Textbooks and other print materials in alternative format
A small number of accommodations are considered Regents level accommodations. These include:
- A course substitution for the Required High School Curriculum (RHSC) foreign language requirement; (USG BOR Academic Affairs Handbook, Students with Learning Disorders, Admissions Considerations, Section 3.11.3)
- Regents’ Test, Collegiate Placement Exam (CPE) or COMPASS modifications beyond those that can be granted by the institution. (USG BOR Academic Affairs Handbook, Students with Learning Disorders, Regents' Test Administration, Section 3.11.4)
- Additional semesters in Learning Support beyond those that can be granted by the institution; (USG BOR Academic Affairs Handbook, Students with Learning Disorders, Learning Support Considerations, Section 3.11.5)
If a student with a learning disorder is requesting a Regents level accommodation, the RCLD must review the student's documentation and approve the accommodation.
The disability services provider (DSP) will obtain the student's written permission to send a copy of the documentation to the RCLD. The RCLD will notify the DSP in writing of the results of this review and will provide detailed information about the reasons for any disapprovals. Most disapprovals occur because the documentation does not contain all of the information required by the BOR for documentation of a disability. For example, some eligibility reports from high schools do not include enough information regarding correlated cognitive processing deficits, and may not consider socio-emotional factors that might be contributing to the learning or academic problems.