February
25, 2002
The
meeting was called to order by the Provost at 1:35 pm.
Voting Members Present: Lauren
Adamson, Sandra Garber, Ron
Henry, Charlene Hurt, Katherine
Johnston, Jerry Rackliffe, Jeffrey
Rupp, Hazel Scott, P.C. Tai
Non-voting
Members Present: Greg Wright,
Edgar Torbert, Ramesh Vakamudi
Members Absent: Jerry Edwards, Fenwick
Huss, Leslie Williams
Non-voting
Members absent: Paul Underwood, Harvey Shumpert
Action Item
§
Approval of 1/16/2002 Minutes.
A motion was made and carried to accept the minutes as written for the January 16, 2002 meeting.
Information
Items
§ School of Policy Studies revision of Moves & Renovations Request
Ramesh Vakamudi reported that the School of Policy Studies revised their request for Moves and Renovations money. SPS originally requested $1,2000,000 + $377,056. Their revised request is $1,2000,000 + $277,056, a difference of $100,000.
§ Review of Feasibility Study for Art & Design’s occupancy of the Aquatics Building
Ramesh Vakamudi presented the findings of the Feasibility Study that was conducted to determine if the Aquatics Building would meet the needs of Art & Design at a reasonable cost. The report shows that the building can accommodate 21,000 sf on 2 floors. Art & Design determined that Ceramics, Photography, Drawing and Painting, Printmaking, a Media Lab, and several offices could be accommodated in that space. The space does not provide for the growth space that A&D had anticipated, nor does it accommodate the sculpture program located on Edgewood Avenue or the jewelry function located in Art and Humanities. The estimated cost for the build-out, not including A&E fees is $4.7 million. A&E fees would put the project over $5 million and into the Major Capital Project category.
Lauren Adamson asked if the project was considered feasible. Ron Henry noted that the money requested on the minor capital list for the remediation of health and safety issues in Art and Humanities cannot be used on the Aquatics Building project and because the Aquatics conversion would be a Major Capital Project, the project would not vacate all the programs from the Art and Humanities Building that would need health and safety remediation, nor would it provide for adequate growth space, at this point there is really no decision to be made.
§ Urban Life Auditorium, Room 220, to remain in general classroom inventory
Ron Henry reported that the Urban Life Auditorium, room 220, would remain on the general classroom inventory for another year. The university’s increased enrollment has resulted in the need for the auditorium to remain in use a classroom.
Action Item
§ Review this year’s capital requests
Katherine Johnston presented the list of FY2004-2008 Major and Minor Capital Requests.
The items on the Major Capital Projects Requests list are identical to last year’s list: 2004, Teaching Laboratory, $45,000000; 2004, Humanities Building, 72,110,000; 2007, Academic Building, $29,700,000; and 2008, School of Art and Design Facility, $13,680,000. Katherine explained that the President hoped to gain an audience with the Board of Regents this year to present the Humanities Building project.
Art and Humanities Building Infrastructure Upgrade (2004, $3,480,000) remains on the Minor Capital Requests list as our top priority. There is some chance that the legislature could grant funds for this project in the supplemental budget, but that is not expected to happen. The Aquatics Building Conversion (2004, $4.5 million) is shown as the second project, followed by Infrastructure Improvements (2004, $4,990,000), Renovation of High Technology Classrooms (2005, $4,490,000), West Campus Chilled Water Loop (2005, $3,570,000), Administrative Support Center (2006, $4,990,000) and finally the Plaza Courtyard Redevelopment (2008, $4,400,000). Katherine explained that the Infrastructure Upgrade is a new request for funds to package some major repairs into one request or to be used on repairs on buildings that may be gifted to the University. The Library Archive request that was on last year’s list was dropped from this year’s request.
Charlene Hurt pointed out that the recently completed Library Master Plan was indeed going to need funding. She suggested that a request for compact shelving be placed on the list. Katherine agreed to restore a Library project to the Minor list in its previous place.
A discussion followed regarding the possibility of moving the Infrastructure Improvements project in front of the Aquatics Building Conversion project.
Katherine distributed the FY2003 Major Rehabilitation and Repair Fund (MRRF) list. She explained that the University has three categories of maintenance items: 1) Routine maintenance, 2) Breakdown maintenance, and 3) Deferred maintenance. MRRF is designed to take care of deferred maintenance items. The University’s deferred maintenance is currently calculated at $70,000,000, however, that number may not be accurate since it is based on a formula.
Katherine announced that a rational way of
ranking MRRF projects is being developed, with a goal of linking those projects
to cost-savings in the operating budget.
She suggested that a sub-committee of CBSAC be appointed to review the
MRRF list and the ranking system. In
the future we’d like to do actual building assessments to be able to make
better-informed decisions about maintenance needs.
The current criteria used in ranking the projects on the MRRF list are:
o Reducing Impact on operating funds
o Increasing access systems reliability
o Community Impact
o Building System/age
o Building function
o Project Phasing
A discussion followed Katherine’s presentation regarding various issues related to the MRRF list and the ranking system. It was determined that the sub-committee would meet to discuss the details of the list. P.C. Tai, Sandra Gerber, Jeff Rupp and Charlene Hurt volunteered to be on the subcommittee, along with Ramesh Vakamudi, Harvey Shumpert and Katherine Johnston.
A motion was made
and accepted to approve the MRRF list as written, subject to the
sub-committee’s review and revisions.
A
motion was made and accepted to approve the Major and Minor Capital Requests as
written with the following exceptions:
§
Infrastructure Improvements would move ahead of the
Aquatics Conversion project on the Minor Capital Requests list
§
Replace previous year’s Library project with a
Library Compact Shelving project in the same position on the Minor Capital list
as the previous year’s project.
There being no further business the meeting was adjourned by the Provost at 2:30.