The University System of Georgia Staff Council Meeting March 18, 1996

Minutes

The meeting began at approximately 10:15 a.m. in room 129 of Georgia College's Macon Center.

Present: Ramona M. Hasan (Georgia State), Anjelica Nation (Georgia State), Cheryl Harris (Gainesville College), Diane Carpenter (Gainesville College), Pam Johns (Georgia College), Ainsley Eubanks (Georgia College), Regenia Doyle (Southern Tech), Jerry Baswell (Southern Tech), Suzy Millwood (Kennesaw State), Anieka Peeks

(Kennesaw State), Linda Dudley (UGA), Cheryl Player Augusta College), Georgia Cunningham (Augusta College), Michelle Carnahan (Augusta College)

Minutes from the August 31, 1996 meeting were read and discussed. Recommended changes were made and they were accepted as corrected.

BYLAWS

The most recent copy of the University System of Georgia Staff Council Bylaws was distributed and discussed. The following changes were recommended:

Section VII: Executive Committee

B: Publicity committee was changed to Public Relations

D: Special Committees was changed to Bylaws Committee

E: Was added and named Special Committees

F: Attendance was changed to Section IX: Attendance

Section IX: Parliamentary Authority and Amendments to Bylaws became Section X

Under Section X, it was noted that the wording had been changed for clarification to read, "may be adopted by simple majority" and it was further noted that suggestions for amendments should be made in writing to the Executive board 30 days before the next scheduled Council meeting. This wording should be added.

A motion was made to accept the Bylaws with corrections by Suzy Millwood and seconded by Cheryl Harris. The motion was passed.

A motion to appoint Suzy Millwood as Chair of the Nominating Committee and naming Pam Johns and Regenia Doyle as additional members was made, seconded, and passed. This Committee is charged with putting together a slate of officers (Chair, Chair-Elect, and Secretary/Treasurer) for the University System Staff Council to be elected at the Council's next meeting.

UNFINISHED BUSINESS

Discussion revolved around communications with Dr. Dunning and the "next step." It was decided that the current Co-Chairs (Ramona Hasan and Linda Dudley) should draft a letter to Chancellor Portch about the University System of Georgia's Staff Council (USGSC), outlining its purpose, with a carbon copy to the Presidents of the 34 institutions.

NEW BUSINESS

A 1994-95 list of University System of Georgia Institutions Staff Organization Contacts was distributed. Each institution not currently involved with the USGSC on the list was assigned to a current representative to the Council. It was suggested that each of these institutions be contacted about its current status of having a local staff council (if not yet formed and if interested in finding out more about how, offering a visit), determining interest in the USGSC and extending an invitation to the next USGSC scheduled meeting. There was some discussion about how to make this a uniform attempt. A sample of what might be said is to be developed and distributed so that we are all speaking from the same information. This phone contact is to be followed-up with a copy of our Bylaws and a note from the inquiring Council representative.

A date for the next meeting was suggested for May 8, 1996, 10:00 a.m., at Georgia College's Macon Center. This date, time, and place was confirmed for the use of these accommodations by Pam Johns. Georgia State will bring the "donuts" for the next meeting. In an effort to share the cost, each institution will take a turn with refreshments for future meetings. Thanks was expressed to Georgia College for supplying refreshments.

A place for the next University System of Georgia Staff Annual Meeting was discussed. Diane Carpenter volunteered to ask the President of Gainesville College if it could host the next Annual Meeting. There was some discussion of dates. It was decided that fall would be the most convenient and the month of October was generally agreed upon.

The final item discussed was the document distributed by the Chancellor to the University System Presidents entitled: "Recommendations on the Faculty and Staff Development Policy Direction." There was limited discussion about certain sections pertaining to items that would impact staff. This document is in draft form and the Chancellor has given Presidents until March 27 to respond. It was suggested that we each read the document and provide feedback to our Presidents for inclusion in their individual response to the Chancellor.

There being no further business, the meeting was adjourned at 12:30 p.m.

Respectfully Submitted: Diane Carpenter, Acting Secretary/Treasurer