Updates

Initial Implementation -

The Spectrum System went live on July 1, 1999 with three financial modules: General Ledger, Purchasing, and Accounts Payable.

The University's chart of accounts, budgets, journals, and actuals are all maintained through General Ledger module activities. The Spectrum System consolidated numerous business processes, as well as centralized many of the University's reporting needs. For example, the monthly and annual financial reports are based on information that is available through General Ledger reporting capabilities, which helped to eliminate shadow systems.

The Purchasing module in the Spectrum System is totally integrated with the General Ledger and Accounts Payable modules. This makes it possible for the end user to have up-to-date information at their desktop on budgets, requisitions, purchase orders, and receiving and payment activities.

Disbursements is responsible for the printing and disbursement of checks to tender payment to vendors for goods and services purchased by the various departments. The department also tenders payroll checks for the Human Resources department, as well as refund/loan checks for the Student Accounts department. These responsibilities are performed using the Accounts Payable module.

Human Resources -

PeopleSoft's Human Resources software is all encompassing. Modules include Human Resources Administration, Payroll, Base Benefits, Benefits Administration, Time and Labor, Pension Administration, and Stock Administration. Georgia State University went live with PSHR February 1, 2005. The modules included in the implementation are Human Resources Administration, Payroll, and Base Benefits. Future upgrades of the software will possibly include additional modules.

Version 7.5 Upgrade -

The Spectrum System Office upgraded the system to version 7.5 of PeopleSoft Financials. The projected go-live date of December 4, 2000 was met. Office staff continue to address issues related to the upgraded version of the software as they are brought to our attention. If you have a problem relating to the Spectrum System, please contact the Help Desk at (404) 413-4357.

Asset Management -

Asset Management was added to the Spectrum System's functionality on April 16, 2001. This module allows users to track their equipment by providing inventory reporting capabilities directly to the end-users.