Georgia State University Stylebook
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E

emeritus — This word is added to a formal title to denote that an individual who has retired has retained his or her title or rank. Place emeritus after the formal title. Capitalize when used before the name; lowercase when used alone or after the name. Never italicize. Examples: Professor Emeritus Henry James spoke at the luncheon. The group met to honor the president emeritus for his years of service. William James, director emeritus, completed work on his book. The plural is emeriti.

exhibit — Capitalize when used with a number or a letter. Examples: The lawyer produced Exhibit A during his presentation. You will note Exhibit 10. The exhibit begins tomorrow. Do not put quotation marks around an exhibit name.

ex officio — Do not hyphenate or italicize this term, which means by virtue of one’s office or position.

F

faculty, singular and plural — Teachers in an educational unit are known as faculty. In references to unit members as a whole — the faculty — the term is singular. In references to members of the group, the term is plural. Examples: The chemistry faculty meets regularly on Wednesdays; some faculty always miss this meeting. For clarity, when referring to individual faculty members, add the word members. Examples: The chemistry faculty meets regularly on Wednesdays; some faculty members always miss this meeting.

fellow — Lowercase this word in references to members of learned societies, holders of fellowships and members of governing bodies.

fiscal years — A calendar year is January through December of a single year. A fiscal year is a 12-month period that begins in some portion of one calendar year and extends into another (such as July through June or fall quarter through summer quarter). In expressing fiscal years, both calendar years may be indicated or just the latter calendar year.
     A specific fiscal year may be expressed in several different ways, any of which is acceptable. It is important to be consistent; use only one form in a document (after spelling out fiscal year in the first usage, of course). Examples: Fiscal Year 1994, Fiscal Year 1994-95, Fiscal Year 1994/95, Fiscal Year ’94-95, Fiscal Year ’94/95, FY ’95, FY 1995, FY 1994-95, FY 1994/95, FY ’94-95, FY ’94/95.

Fulbright scholar — Lowercase scholar.

G

Georgia State University —The university should always be known by its proper name, Georgia State University - never by the initials GSU, GS or by the abbreviated Ga. State. Georgia State, GSU and State are
acceptable upon second reference. GSU can be used in headlines on press releases, but should not be used as first reference on marketing materials.

grade-point average — Note the hyphen. Abbreviate as GPA (without periods) only on subsequent references or if the context makes the meaning absolutely clear.

grades — Do not set course grades in quotation marks. Form grade plurals by adding ’s. Examples: Jim received a B and two A’s for the quarter. His sister, who was ill and had been forced to withdraw from school, received W’s for her classes.

graduate, graduate from — Schools graduate students, but students graduate from schools.

gymnasium — Lowercase unless it is part of a formal name. The abbreviation gym (no periods) is OK in informal references.

H

honorary degrees — All references to an honorary degree should specify that the degree is honorary; honorary degrees are not earned through a degree-granting academic program of study. Do not use Dr. before the name of a person whose only doctoral degree is honorary. See “academic degrees” and “courtesy titles.”

I

ID — Capitalize and do not use periods with the abbreviation for identification. Do not use an apostrophe with the plural. Examples: He lost his ID. The students need their IDs to get in.

J

journals, journal articles — Set titles of journals in italics; set titles of individual journal articles within quotation marks.

K

L

lecture titles — Capitalize and set off with quotation marks. Do not italicize. Example: Dr. Price’s topic was “The City of the Future.”

legal citations — Italicize and use v. (not vs.) for versus. Examples: Goodman v. Price, Campbell v. City of Atlanta. See “versus.”

M

magazine titles — Italicize the proper names of magazines; do not italicize, set within quotation marks or capitalize the word magazine unless it is actually part of the formal name: BusinessWeek magazine, but Georgia State Magazine.

magna cum laude — Do not italicize this phrase, which is used to signify graduation with high honors from a university or college.

majors, minors and concentrations — Lowercase names of academic majors, minors, concentrations, areas and fields of study. Capitalize the proper (formal) names of degrees. Examples: She received a Bachelor of Visual Arts degree with a major in studio and a concentration in sculpture. He graduated with a Master of Business Administration [with a major] in taxation with emphasis in the field of small business development.

medical terminology — Lowercase diseases, conditions, symptoms, tests and treatments except for proper names. Do not italicize. Examples: acinitis, articulo mortis, Brian’s reflex, Castle’s intrinsic factor, Grave’s disease, dysphasia, Heimlich maneuver, mumps, polio, leprosy, metabolism test.

movie titles — Italicize.

music compositions, titles of — Capitalize and italicize the titles of ballets, motets, operas, oratorios, song cycles, tone poems and similar long compositions. Capitalize and set within quotation marks the titles of individual arias, choruses, dances, ensembles, songs and similar short compositions. Examples: Romeo and Juliet, The Nutcracker (ballets); Norma, Don Giovanni, Aida, The Rake’s Progress (operas); Ein Heldenleben, Harold in Italy, Pines of Rome (tone poems); “Der Abschied” from Lied von der Erde (song and song cycle); “Hallelujah Chorus” from the Messiah (chorus and oratorio); “Ode to Billie Joe” (song). Note: If in doubt, look up the composition or the composer in The Norton/Grove Concise Encyclopedia of Music.

N

newspaper names — Italicize, but italicize the city of origin only if that is part of the formal name. Capitalize and italicize the in a newspaper’s name if that is part of the formal name. Use parentheses to identify state or national origin of a paper if needed and if not part of the formal name. Example: The Atlanta Journal and Constitution, The New York Times, The Wall Street Journal, The Decatur (Ala.) Daily.

O

Office of, office — Capitalize only when office is part of the formal name of an organization, unit, subunit or agency; lowercase otherwise. Examples: Office of Student Financial Aid, dean’s office, Alumni Office, Music Office, Office of Educational Media, vice president’s office. See “Department of, Division of, Office of.”