Georgia State University Stylebook
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P

paintings, titles of — Italicize.

papers, titles of — Titles of papers presented at conferences and meetings or appearing in journals are set in caps and lowercase and set off by quotation marks. Do not italicize.

periodicals, titles of — Italicize and set in caps and lowercase the titles of newspapers, newsletters, journals, magazines and similar periodical publications. Capitalize and italicize such words as magazine and journal only if part of the formal name.

Ph.D., Ph.D.s — Use periods; do not use an apostrophe in forming the plural. In textual materials, use the word doctorate instead of Ph.D. Example: He holds a doctorate in business administration.

photographs, titles of — Do not confuse with descriptive cutlines, which are used for purposes of identification and information in photographs. Exceptionally fine photographs, which are considered artwork, may be given titles in much the same way as paintings or other works of art; italicize such titles.

plays, titles of — Italicize titles of plays regardless of length.

poems, titles of — Set the titles of short poems within quotation marks; do not italicize. Italicize the titles of long poems published separately and of collections of poems; do not use quotation marks for titles of long poems and titles of collections.

professional designations — Abbreviated professional designations generally do not use periods. Example: CPA.

professor — Capitalize only before the name; lowercase when standing alone or when following the name. Examples: Professor Marion Blake; Professor Blake; Marion Blake, professor of geology; the professor; Assistant Professor Phil Spector; Associate Professor Clyde Dunce; Phil Spector, assistant professor of musicology; the assistant professor.
     Note: At most institutions of higher learning, the term professor is used very specifically; it is not a generic term for any person teaching a course at the school. The word should be used only in references to those who have official status as full professors. In references to other faculty members, use official designations, even in casual references. Such designations include associate professor, assistant professor, adjunct professor, instructor, clinical professor, adjunct assistant professor, clinical associate professor, professor emeritus, associate professor emeritus, etc.

professorships, named — Capitalize such titles both before and after the name and when standing alone.

program, capitalization of — A problem arises for an editor when it is unclear whether a program’s name is a generic term for a general course of study, which would be lowercased, or the formal name of a specially designated academic structure (which often has its own director, faculty and staff and is organized almost as a separate department or subunit). Only formal program names are capitalized.
     The word program itself should never be capitalized unless it is, in fact, part of the formal name. Examples: The biology program (generic name) at Georgia State University is taught, naturally, in the Department of Biology. His father was enrolled in the Executive MBA Program (formal name) offered by the College of Business Administration. She took part in many outings of the Touch the Earth program (program not part of formal name).

publication titles — Capitalize the principal words. Lowercase articles, prepositions and conjunctions (regardless of length) unless such a word is the first or last word in a title.
     Generally, the titles of long works and complete publications are set in caps and lowercase and in italics. The titles of short works and works within complete publications are set in caps and lowercase and set within quotation marks (not in italics).

Q

R

S

school — Capitalize only when used as part of a complete formal name; lowercase informal and incomplete references. Examples: She attends the School of Nursing. The nursing school will begin classes next week. The school will be in session in the fall. He graduated from the School of Accountancy. His brother is in law school now, enrolled in the Snow College School of Law.

sculptures, titles of — Italicize.

semester — Lowercase academic semesters and quarters in textual material. Do not separate the semester from the year by a comma. Examples: The College of Law meets three semesters a year, unlike the institution’s other colleges, which meet four quarters a year. Course sequences begin fall semester. She will graduate spring semester 1999.

seminar titles — Set in caps and lowercase; do not italicize or set in quotes.

staff, singular and plural — Personnel in many organizations are referred to as staff, both in the singular and the plural. In references to unit members as a whole — the staff — the term is singular. In references to members of the group, the term is plural. Examples: The department staff meets regularly on Wednesdays; some staff always miss this meeting. For clarity, when referring to individual staff members, use another word, such as members. Examples: The department staff meets regularly on Wednesdays; some members always miss this meeting.

student groups — Capitalize the formal names of officially organized groups of students and student classes, but lowercase student classifications. Examples: the Student Government Association, the Biology Club, senior class, class of 1932, freshman, sophomore, junior, senior, graduate, undergraduate.

summa cum laude — Do not italicize this phrase denoting academic honor.

T

telephone numbers — The preferred form is to separate area and number codes (such as 800 and 900 lines) from the telephone number with a hyphen. When giving only an extension number, abbreviate and capitalize extension. Examples: 404-555-1212, Ext. 6; 1-800-555-1212; Ext. 1-3712.

television programs, titles of — Set the titles of television programs, episodes, shows and series within quotation marks. Made-for-TV movies and feature-length videotapes have the status of films and are set in italics.

theses, titles of — Set off the titles of theses and dissertations with quotation marks. Do not italicize.

trusteeTrustee is a generic term for a person or group appointed to manage the affairs or property of another person or organization. It is not a formal title; do not capitalize even before the name. Also, lowercase board of trustees.

U

university — Capitalize only when used as part of a complete formal name or title; lowercase otherwise. Examples: He attends Georgia State University. The university is providing him with an excellent education. He works in the university’s library.

universitywide

upper class (n.), upper-class (adj.), upperclassman, upperclasswoman

V

VIP, VIPs — This acronym is acceptable for very important person(s).

vita — A short biography or autobiography. The term is preferred to the longer curriculum vitae. The plural of vita is vitae.

W

workshop, titles of — Set in caps and lowercase; do not italicize; do not set off with quotation marks.

work-study (adj.), work study (n.)

workweek

X

Y

yearlong

year-round — Hyphenate in all uses.

Z